Every meeting, summarized to my inbox
I built a hands-off workflow that records meetings, transcribes them, and delivers AI-generated summaries straight to my inbox — saving hours of note-taking every week.
Challenge
I was losing track of what happened in meetings. By the end of the week, I'd forget who said what, which decisions were made, and what I actually needed to do next. Taking notes during calls meant I wasn't fully present. And reviewing hour-long recordings? Nobody has time for that.
Solution
One important thing first: Before recording any meeting, I always inform participants that I'm recording and explain how the data will be used. It's not just polite — it's the right thing to do.
The setup is simple. I use Audio Hijack to capture meeting audio (OBS Studio works too if you prefer free tools). Audio Hijack automatically saves recordings as MP3 files directly to a Google Drive folder — no manual exporting.
From there, Voxum takes over. It's an open-source CLI tool I built specifically for this workflow. Voxum watches the Google Drive folder, grabs new audio files, transcribes them with Whisper, and runs the transcript through an LLM to extract key points, decisions, and action items. The summary lands in my inbox automatically.
The whole thing runs in the background. I finish a meeting, and within minutes I have a clean summary waiting for me — no clicking, no processing, no manual work.
Results
What used to take 30-60 minutes of note review now happens automatically in under 5 minutes.
- Every meeting gets documented — no more relying on memory or scattered notes
- Action items are clearly extracted and easy to track
- I can search through past meeting summaries instead of scrubbing through audio files
- The workflow runs 24/7 with zero intervention once set up